job application

ENGLISH CORRESPONDENCE JOB APPLICATION LETTER
UNIT I
‘’ AMAZING ME ‘’

• Job application letter contain are cover letter and curriculum vitae ( CV )
• Cover letter
- Information comes from?
Don’t say “ I got some info from your director of your company that…………
- Amazing me?
- Hope
Note: Make the interesting cover letter, the staff just spends
A minute to read your letter

Presentation
Amazing me ????
Is the greatness, something that makes you different and special selling point ( skill, character, experience)

Telling About the Job You Wanted
1. I am very pleased to respond to your advertisement for a receptionist as advertised in Kompas on the 1st of June 2006.
2. I am writing in response to your ad in Simple Magazine on the 2nd of June 2006 for a position listed as English Educational Book Editorial.
3. The manager of PT. Indo, Mr. Joko Sunarno, suggested that I contact you regarding the possible HRD Staff opening in your firm.

Telling About the Reason (Your Qualifications)
I studied interior design at The D School for three years and it has sharpened my talents.
As you will see from my resume, I have spent two years as an editor in the style magazine. With that experience, I learnt a lot about editing and managing publishing.
I am hard working and good at public speaking.

Telling the Hope
1. I would appreciate the opportunity to discuss how my education and experience will be helpful to you. You can contact me at 081xxxxx or at my E-mail at xxx@xxxx.com. Thank you for your time and consideration.
2. I am excited by this opportunity and I believe I would be a creative and energetic asset to your publisher company. I can be contacted at 085xxxxxxx. Thank you for your time and consideration and I am looking forward to your reply or calling.
3. I would be pleased to discuss about my qualifications in detail during the interview. If you have any questions, please don’t hesitate to call me. Thank you for considering my application.

Example of Cover Letter
Dear Mr HRD Manager,
I am applying for the position a Marketing Manager that you advertised in Kompas 3 September 05 should it still be vacant.
I am a Bachelor in Economics, I am creative and good at managing people. I have been a store manager at Superduper Supermarket for 3 years and have planned to move a head. You can refer to my CV and some references that I enclose here together with this application letter.
I will provide any document that you may require if you consider it necessary.
Great is my hope to join you, so I am expecting to meet you at the interviews and we can talk about possibilities.
I can be contacted at 081x xxxxxx during office hour or by Email at e-mail@email.com.
Looking forward to your earliest contac.
Your sincerely,

Super Manager

More word to learn
I am good at
 programming computer system.
 editing articles.
 communicating with people.
 arranging different events.
 coordinating people and their chores.
 I have exhandling and repairing machinery.
 designing home interior.
 sales activities.
 customer service.
periences on

I went to
 Applied Linguistic at Gajah Mada University.
 Public Relationship School.
 Business and Administration School.

I took a course in
 Bussiness and Administration.
 Public Relation.
 Advertising.

I am
 an initiative person.
 having good skill in communicating.
 tedious and hardworking.
 energetic and pleasant.

I have
 a pleasant personality.
 the capability to work under pressure.
 a good managerial skill.

I am
 a self-starter and a service-oriented person.
 a hard worker and a discipline person.
 mature and independent.
 a team player.
Grammar points to learn
 Gerund after preposition-> Prep + Ving
 Preposition  at, on, in, with, by, of, for
e.g “ I have a good skill on interesting with a wide variety of people “
“ Referring to my experiences and my profound love for teaching, I would say that I am an ideal candidate for the job.”
1. Cover l
Research the company and the position you apply, Note: Be focus with what they want
2. Give a clear designation of who the reader is
3. Give your purpose
4. Selling, selling and selling
5. Write a systematic structure of your letter
( start with opening, body and closing)
6. Clear and logical arrangement of word, sentences, paragraph and grammar better point
7. Give a conclusion of your suggestion or expectation
8. Make your letter interesting
- Don’t use chatting style
please  pls
regards  rgrds
reply  rply
thank you  thanks
you  u
work  wrk
will  wl
especially  esp
as soon as possible asap

Paying attention of misused word
 According to my opinion
 Presently
 I stated myself as ( an initiative person )
 I can active in a friendly mannerUE
 In my opinion
 At present
 I am ( initiative )
 I am friendly

Word choice
 Convince : membuat orang percaya
 Customer : pelanggan ( toko )
 Deal in : menjual dan membeli
 Further : lebih lanjut
 Personal : hal pribadi
 Persuade : membujuk orang lain untuk melakukan sesuatu
 Client : pelanggan (bank,pengacara,asuran si dan lain – lain )
 Deal with : berhubungan dengan ( bisnis )
 Farther : lebih jauh ( jarak )
 Personnel : staf/pekerja
Correct your position

TRUE FALSE
 Confidence in
 Different from
 Good at
 Succed in  Convidence to
 Different than
 Good in
 Succed at

Note : practice the exercises 1.4

CV ( CURRICULUM VITAE )
(brief, simpel and informative)
English correspondence
CV point
 Personal identity
 Educational background
 Work experience
 Additional information

Note : see the example of CV on your paper )

CV Point ( optional )

1.Professional profile
a. management and leadership character
Job position : manager, Director, chief/staff of
human resource department, management
trainee
- I have initiative and good communication skill
- I can manage individual and their work
- I can coordinate work and people
- I have leadership character
- I am capable of making decision

b. communicative character
job position : customer service, account
executive, secretary, public Relation, event
organizer
- I can speak effectively / I am a good at communicating ideas
- I can write concisely and listen attentively
- I am good at describing things
- I give good response and welcome feedback
- I am persuasive

c. Research and planning
Job position : planning manager, cost planning &
engineering Manager, Estimation staff, Project
Manager
- I am good at predicting
- I enjoy identifying problem, analyzing and solving them
- I can set goal
- I can evaluate
- I have initiative

2.Professional skill
e.g Progamming software
 C++;C programming; SQL;RPG;Word and Excel, powerbuilder
Database RDBMS;DB2
Operating system IBM 1130;ICL 2960;DOS/VS, Windows 2000

3. Summary ( all the things of your profile )
- Highly motivated, creative and versatile
- Been in the HRD staff with three years of experience in For star hotel
- Good skill in organizational development, staff and group leardership

4. Objective
e.g Becoming an English teacher for students who
aim to go abroad for further study ( see the
example CV as bank teller )

Grammar point to learn

Correlative conjunction :
Both…..and…..
Both…..and….as well as…..
e.g I have a good communicating skill, and
comprehend both English and Spanish
With my capability of speaking both English and
Spanish as well as French, I am sure that I
become great asset for your travel agencies
Note : See the exercises 2.3

quotation

SUPPORTING SENTENCE BY QUOTATION
Direct Quotation
Another person exact words are repeated and are enclosed in quotation
Indirect Quotation
The speaker’s word are repeated without quotation marks
DIRECT QUOTATION
REPORTING VERBS AND PHRASES
à are used to introduce quotation or another borrowed information ( such as statistics)
THE COMMON REPORTING FORM
According to insist
claim maintain
declare mention
report say state suggest write
Some rules of reporting verbs and phrases
State before, middle, and after quotation
Used without the subordinator as
Any tense
According to can be used in place of a reporting verb, use quotation marks if you are quoting someone’s word exactly
Include the source of the quotation in your sentence
Note : See DQ model & example in a paper


Punctuating Direct Quotations
Quotation marks are always used in pairs, place a comma between the reporting phrase and the quotation. Put quotation marks before and after the actual word quoted. Normally, place commas ( and periods ) before the first mark and also before the second mark in a pair.
• Capitalize the first word of the quotation as well as the first word of
the sentence.
• If you break a quotation into two parts, enclosed both parts in quotation
marks and separate the parts with comma. Capitalize only the first word of
the sentence.
• If you omit part of a direct quotation, use an ellipsis (….)
• If you have a good reason to add words of your own to the original, put
brackets [ ] around the words that you have added
• Periods and commas go inside quotation marks
• Colons and semicolons go outside quotation marks
• Exclamation points ( ! ) and question marks (?) go inside quotation marks if
there are a part of the quotation; other wise, they go outside.
• When a quoted sentences is divided into two parts, the second parts begins
with small letter unless it is a new sentence
• Use single quotation marks (‘…….’) to enclose a quotation within a quotation
• Change pronouns as necessary
( for further example in paper )
• Sequences of tenses rules
- If the reporting verb is in a past tense, the verbs
in an indirect quotation may change tense
according to the following rules:
( See in paper )
- When the quoted information is in a fact or a
general truth, the verb tense in the quotation
does not change
•When the reporting verb is simple present, present perfect or future, the verb
tense in the quotation does not change
•When the reporting phrase is according to, the verb tense does not change
Assignment
1.Find out some quotations from some sources, Change Direct quotations to
Indirect Quotations, analyze and explain based on the course topic ! At
least ten quotations.
2.Write two short paragraphs in Direct and Indirect Quotations for support, analyze
it if necessary !
( See for further example in paper)
3. Do your assignment by typing and put on a map as your individual document
assignment.